Trucking Compliance Software · FMCSA & DOT
Trucking Compliance Software: One Platform for Your Team. One App for Every Driver.
Trucking, DOT, and FMCSA compliance software that automates permits, driver qualification files, and every record your fleet needs — with One-Tap Inspection for drivers: every document on one screen, even offline. Works with your TMS and ELDs, built for fleets from 5 to 1,000+ trucks.
DOT and FMCSA Compliance Software: Every Driver, Truck and Trailer on One Dashboard
Driver files, vehicle permits and company documents tracked in one place, with alerts before anything expires and a one-tap view for the roadside. Set it up once; it runs the same at 5 trucks or 1,000.
Driver Compliance
Complete DQ files: CDLs, medical cards, MVRs, clearinghouse and road tests, tracked per driver with alerts before anything expires.
Vehicle Compliance
IRP cab cards, IFTA, 2290, insurance, annual inspections and state permits for every truck and trailer, synced from your ELD so nothing is assigned by hand.
Document Management
Unlimited custom document types per company. Update a policy or permit once and every assigned driver has the current version, with the old one gone.
One-Tap Inspection
The driver taps once and every document an officer asks for is on one screen, in the order they ask for it, even with no signal at the scale house.
Expiration Alerts
Alerts 30, 15 and 7 days before any document expires, sent to the safety manager and the driver, so renewals happen before a roadside stop finds the lapse.
Audit-Ready with DQ Mode
Pull any driver's complete file, any unit's records, any date range, in seconds. A DOT audit or insurance review is an export, not a week of digging.
See how it works on the driver qualification file management software page: what goes in a DQ file, the alerts, and the one-click export.
Not sure what an auditor will ask for? Start with the free DOT compliance checklist.
Beyond Permits: Complete Fleet Compliance Management
Driver communication, custom DVIRs and forms, maintenance records, and safety compliance in one system.
Contacts
Push the company directory to every driver. Update it once and it syncs to everyone instantly.
Custom DVIRs & Forms
Pre-trip and post-trip DVIRs, detention requests and monthly maintenance reports, completed in the app and filed automatically.
Doc Scanner
BOLs, receipts and inspection reports go from the driver's camera to your desk in seconds, named and filed to the right unit.
Maintenance
Service records, PM schedules and vendors for every unit, with reminders before the next service is due. The history stays with the truck when drivers change.
Safety
DOT roadside inspections, citations, accidents and claims logged in one place and tied to the driver and unit, so a DataQ challenge or insurance claim starts with the file already built.
Driver Recruiting
Applicants apply from any device with documents collected up front. Approve one, and the applicant becomes a driver profile in one tap, no re-entry.
AI Does the Data Entry
The slow part of compliance software is loading it. DPB's AI reads your documents, files them and tracks the dates, so onboarding takes a day and the safety desk stops answering the same questions.
Upload 1,000 Documents at Once
Drop a folder of PDFs and photos. DPB AI Doc Bot reads each file, names it, matches it to the right driver, truck or trailer and files it. A 200-truck fleet is live in a day, not a month.
Expiration Dates Read Automatically
Every upload, from a bulk import to a driver's camera, gets its document type and expiration date pulled by AI and tracked for alerts. Nobody types a date.
AI Compliance Assistant for Drivers
A compliance expert in the app, 24/7. It knows FMCSA rules, state requirements and your own company policies, so drivers get an answer at 2 a.m. instead of calling the safety manager.
Works With Your TMS and ELD
Already have a TMS and an ELD? Keep both. Digital Permit Book sits on top: your ELD tells it which driver is in which truck, your TMS keeps running dispatch and billing, and DPB handles the documents.
ELD Sync: Samsara, Motive, Geotab, Isaac, Platform Science
Vehicles, trailers, drivers and who's assigned to what come straight from your ELD. Change an assignment there and the right documents move to the right driver in DPB, no re-entry.
Your TMS Stays
DPB doesn't replace dispatch, billing or payroll. It adds the compliance layer most TMS modules only gesture at, and your team keeps the tools they know. No data migration, no retraining.
Live in a Day, with US Support
Bulk upload your documents, connect the ELD, invite drivers; most fleets are running within a day. US-based support answers in about 90 seconds, 24/7, during setup and after.
Dedicated Compliance Software vs. a TMS Compliance Module
Many TMS platforms include a compliance module. It’s a start, but compliance is one feature among dispatch, billing, and payroll. Digital Permit Book is fleet compliance software built only for compliance, and it works alongside the TMS you already use.
Feature
Digital Permit Book
Typical TMS Compliance Module
Focus
Built only for DOT and FMCSA compliance
One module inside dispatch, billing, and payroll
Roadside inspections
One-Tap Inspection: every document on one screen, even offline
Rarely built for the roadside
Documents follow the equipment
Synced from your ELD for every vehicle and trailer
Varies
Expiration alerts
30, 15, and 7 days before anything expires
Varies
Driver qualification files
Complete DQ files, exported for audits with DQ Mode
Often basic document storage
Maintenance records
Service history, PM schedules and vendors per unit, with reminders
Usually a separate maintenance product
Safety: inspections, accidents, claims
Logged per driver and unit, ready for DataQs and insurance
Rarely included
Switching cost
Keep your TMS. Set up in minutes.
Replace your whole TMS
What is fleet compliance software?
Software that tracks every driver, vehicle, and trailer record your fleet needs for DOT and FMCSA compliance — DQ files, medical cards, permits, registrations, and inspections — and alerts you before anything expires.
Do I need compliance software if my TMS has compliance features?
Often, yes. TMS compliance modules usually focus on basic document storage. Dedicated compliance software adds driver qualification files, expiration alerts, and roadside access for drivers, without replacing your TMS.
What does FMCSA compliance software track?
Driver qualification files, medical certificates, CDLs, annual MVRs, drug and alcohol program records, vehicle registrations and permits, insurance, and inspection and maintenance records.
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