DVIR App With Custom Inspection Forms
Build your own pre-trip and post-trip inspection forms, or start from a template. Drivers complete them in the Digital Permit Book app, and you get an email the moment a defect or an unsafe vehicle is reported. No ELD, no hardware, no separate login.
Your forms, your rules
Decide what gets inspected, how each item is answered, and which units the form applies to.
Start from a template or a blank form
Vehicle, trailer or combined template, or an empty form. Every pre-loaded item can be edited or removed.
Write the items the way your shop talks
Name each check, describe what a pass looks like, drag to reorder. Add PTO, liftgate, reefer unit, whatever you run.
Four answer types per item
Pass/Fail, Pass/Fail with a required photo on fail, Photo, or Note. Mix them on one form.
Signatures where you want them
Driver signature to submit, mechanic signature to close a defect. Both optional per form.
Assign forms to the right units
All units, all vehicles, all trailers, a tag, or specific unit numbers. Drivers only see the forms for their unit.
Switch forms on and off
Seasonal checks or a customer-specific inspection: build it, switch it on when needed, off when not.
How a DVIR works in Digital Permit Book
Three steps, the same for a one-truck owner-operator and a 1000-truck fleet.
The driver selects the unit and sees only the forms assigned to it. A daily reminder nudges anyone who hasn't inspected yet.
Pass or fail each item, add a photo or note, enter odometer and location, mark the vehicle Safe or Unsafe, sign and submit.
The report lands on your dashboard with defects found and fixed, as a PDF, and you get an email the moment a defect or unsafe vehicle is reported.
Who uses custom DVIR forms
A standard checklist fits a dry van. Most fleets run something else.
Fleets without an ELD
Short-haul, exempt and private fleets still owe a daily inspection record. Get it without buying telematics.
Trailer-heavy operations
Drop-and-hook and drayage fleets inspect trailers that aren't theirs. A trailer form with a required photo documents the pickup.
Specialized equipment
Reefers, tankers, dump trucks, lowboys and liftgates have items a generic checklist never asks about. Add them once.
Mixed fleets
Tractors, straight trucks and pickups in one company. Tag each type so a pickup driver isn't asked about fifth-wheel locks.
Customer and insurer requirements
A shipper wants seal checks photographed, an insurer wants monthly brake records. Build the form they describe.
Owner-operators
Under your own authority, the inspection record is yours to keep. It lives with your permits and medical card.
Why fleets run DVIRs in Digital Permit Book
No hardware to buy, and the inspection record lives next to the permits and driver files you already keep here.
No ELD or hardware required
Most electronic DVIR tools come bundled with a telematics box. Small private fleets, non-CDL vehicles, trailers and trucks without an ELD are left with paper or a generic checklist app that knows nothing about your units or drivers. Digital Permit Book already holds your drivers, vehicles and trailers, so DVIRs live in the same place with nothing to install in the truck.
See which trucks were not inspected
The Report tab shows a day-by-day grid for every unit: a filled square for each day an inspection was completed, an empty one where it was missed, and an inspection rate for the period. One click sends that driver a reminder. Export the grid for an auditor or an insurer.
Inspections sit next to everything else about the unit: registration, permits, maintenance records and the DOT annual inspection report, in one dashboard.
DVIR App FAQs
Build Your First Inspection Form Today
Import your units and drivers, pick a template or start blank, and your drivers can inspect from the app the same day. 7-day free trial, no long-term contract, cancel anytime.